2010Core Committee Notes Page

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Contents

6/4/2009 Kickoff Meeting

Agenda Items:

  1. Summary of the 2009 Symposium (successes and opportunities for improvement in 2010)
  2. Working expectations for the Core Team
  3. Introduction of new sub-teams and new core team members
  4. Keynote & Theme News (yes, there's news already)
  5. The 2010 Timeline (This is a big item. I'd like for us to start identifying the tasks each of our sub-teams will be responsible for completing. We should also identify the start and end dates for each task. Finally, we should identify which tasks are interdependent. My goal for tomorrow is to begin this conversation with the aim of having the timeline completed in two weeks, 6/18, at which time we'll meet again.)

Discussion:

  1. Summary of the 2009 Symposium (successes and opportunities for improvement in 2010)
    1. Successes include:
      1. High Attendance (# of attendees, VIP representations, campus/college Representation)
      2. "reimagine" marketing campaign
      3. Speaker quality
      4. Session quality
      5. Friday events
    2. Opportunities include:
      1. Making the Symposium name the umbrella event name for all ETS events
      2. Wireless at the Penn Stater
      3. Registration system
      4. Community engagement
  2. Working expectations for the Core Team
    1. Keep timeline updated. Do not wait until the next Core Team meeting to provide updates
    2. Share critical content and information
    3. Communicate roles & responsibilities to their sub-committee team members
  3. Keynote & Theme News
    1. Michael Wesch has agreed to speak. Contractual details being worked on. Hope to make the *official* announcement at the end of the Learning Design Summer Camp
    2. Theme: Digital Scholarship and the Culture of Teaching and Learning
  4. The 2010 Timeline
    1. Team members to identify tasks they are responsible for and the anticipated completion date. Also need to identify interdependent tasks.
    2. Make a list of potential members for each sub-committee

Outcomes:

  1. By the next meeting, 6/18, Core Team leaders will submit their timeline tasks to Jeff. These include:
    1. The tasks your team is responsible for
    2. The anticipated completion dates
    3. Task interdependency
  2. By the next team meeting, 6/18, Core Team leaders will identify potential team members


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6/19/09 Meeting

Agenda Items:

  1. Timeline status
  2. Proposed sub-committee members
  3. Scheduling meeting times

Discussion:

  1. Timeline items are due to Jeff by COB Friday, June 19th.
    1. Jeff will put them together on a Google spreadsheet that we can all update.
      1. This will be done by Friday , June 26th
    2. Robin will export the timeline as a spreadsheet to keep on file.
  2. Proposed sub-committee team members:
    1. Team members proposed for:
      1. Rogue Committee (A. Gyorke, Chair)
      2. Program Committee (Erin Long, Chair, Matt Meyer, Shadow Chair)
      3. Marketing Committee (Derick Burns, Chair)
      4. Digital Production Committee (Matt Frank, Chair)
      5. Media Event Committee (Hannah Inzko, Chair)
      6. Web Presence Committee (Audrey Romano, Chair)
    2. Names will be submitted to Cole for approval by Jeff
  3. The Core Team will meet the last Friday of each month
    1. Robin has placed the meeting on everyone's calendar
    2. Committee Chairs will be responsible for scheduling their meetings and updating the wiki with meeting notes & outcomes

Outcomes:

  1. Core Team Members will have their timeline items to Jeff by COB Friday, 6/19
  2. Jeff will put these on a GoogleSpreadsheet by Friday, 6/26
  3. Jeff will send committee member names to Cole by 6/19
    1. Committee chairs will notify members afterward
  4. Committee chairs will begin scheduling their meeting times.

Return to 2010 TLT Symposium page


7/30/09 Meeting

Agenda Items:

  1. Timeline status
  2. Sub-committee updates

Discussion:

  1. Timeline
    1. The timeline is almost finalized
    2. Jeff will have it done by 8/6
    3. The timeline will be a Google Doc that only Robin has editing rights to; the rest of the group has view only access; we will email our updates to Robin
    4. Robin and Derick will have a weekly meeting where we look at what updates were made to the timeline and how it affects dates for marketing
  2. Committee updates
    1. Program team
      1. Erin sent an invitation on 7/27 to people that she wanted to be on the committee
      2. The first Program Committee meeting is scheduled be on 8/6
      3. Erin would like the meetings to be every two weeks
    2. Marketing team
      1. The first meeting was held on 7/23
      2. The notes from that meeting are on the Marketing Committee Notes Page on the Symposium wiki
      3. Ideas for poster session and attendee guide need to be taken to the Program Committee
        • Lightning talks for poster session
        • Attendees vote on top 5 or 6 to be given as lightning talks
      4. Attendee Guide
        • If we have printed guides, do we ask attendees if they would like one and print them based on that number?
        • Do we have an area where attendees can put together their on folders of materials
      5. SPARKY Awards
        • https://wikispaces.psu.edu/display/sparkyawards/Sparky+Awards+at+Penn+State+Overview+%28for+students%29
        • The SPARKY Awards is an international student video contest that any student at Penn State can enter. The SPARKY Awards at Penn State is collaborative effort between Digital Commons, the University Libraries, the College of Communications, Penn State Public Broadcasting (WPSU), and, of course, SPARC. In addition to the SPARKY’s own awards, the best entries from Penn State will receive other great benefits including:
          1. A special showing at a catered event at University Park in Spring 2010
          2. Special prizes such as gift certificates to the Computer Store
          3. Being featured on WPSU’s On-Demand channel which can be viewed via Comcast Cable’s On-Demand service across a 5-state region
          4. A chance to be featured at the Penn State Student Film Festival
    3. Rogue team
      1. Alternative name badges (tweetupbadges.com)
        • Audrey gave an example of a badge she created
        • We can make generic ones that attendees can write their own names on or put moo stickers on
        • Pins, “pieces of flair” can be attached to them
      2. Facebook, twitter, pre-conference sessions, anything that isn’t on the scheduled agenda will be covered by the Rogue Team
      3. Allan is looking at doing a lot of similar things that were successful at LDSC
    4. Web team
      1. The Web Team will work with the Rogue Team to determine how the social network info will show up on the Symposium site
      2. The Web Team members have been finalized
      3. The Symposium site will move from Drupal to MT
        • Allows integration with PSU Voices
        • Allows content from blogs to be pulled in much easier
        • Support and infrastructure is already in place
      4. The Symposium site will become less like a blog and more like a conference site
        • Will archive information and pieces of information from previous Symposiums with a wrap-up of each event (video highlights, overall theme, summary)
      5. Will look at creating some type of Flash interface to work with the Digital Media info
    5. Digital Media team
      1. Looking at using the live video stream that was used at LDSC for the keynote
      2. Is there a way to close caption the keynote as it is streamed?
        • If we can’t do it live, we should look at doing it in post-production
        • Someone can be typing into Live Chat as the keynote it occurring
        • We will need to address the internet connections at the Penn Stater
    6. Budget
      1. A specific Symposium budget has been created
      2. Jane is looking at venues for Friday events
        • Jeff is following up with Cole and JTH to see what we will do for Friday

Outcomes:

  1. Derick will send updates to Marcus Robinson and see what kind of input/involvement that he would like to have in the marketing of the Symposium
  2. Derick will talk with the Program Committee about what involvement could SITE have with the marketing campaign since Penn State needs to be accredited in 2010 and the focus will be on Student Assessment
  3. Allan is sending out the invites to the prospective Rogue Team members


8/27/09 Meeting

Agenda items:

  1. Program Team: plans for the day (keynote and lunch sessions); call for proposals
  2. Web Team: status of the new Symposium site; items for the soft launch
  3. Marketing Team: save the date announcement, call for proposal announcement, and other marketing ideas
  4. Rogue Team
  5. An additional topic is Pathable, a community building application you can incorporate into your conference site.

Discussion:

  1. Program Team
    1. Call for Proposals
      1. Will be sent out beginning on 9/15; will run in the 9/17 all campus Faculty/Staff newswire
      2. Will run until end of October
      3. Will probably extend through the first weeks of November; close right before Thanksgiving
    2. Rubric
    3. Poster session
      1. Poster deadline will be three weeks before the Symposium
      2. We will feature the posters on the Symposium web site before the Symposium
      3. We will supply board and tacs for mounting; all the attendees will need to do is show up and tac up their poster
    4. Keynote and lunch speaker
      1. Wesch is leaving right after his keynote in the morning
      2. There will probably be a lunch time speaker
      3. There is still one option for a lunch panel (2 instructors and 2 students from each class); using video that is already underway for two courses (Nutrition and Marketing) involved in the Sparky Awards with Digital Commons
        1. If we don't do a panel at lunch, this could be a used as part of the feature track
  1. Web Team
    1. Soft launch of revised Symposium site
      1. Draft of the site will be completed by 9/2
      2. Site will be approved by Cole by 9/11
      3. Marketing team is working with the web team to flesh out content for the site
      4. Will include social networking tools on the front page and headers
      5. Zac is creating a flash widget that will be on the front page that showcases keynote speakers from previous years
        1. Will be able to click to see recordings of the talks, info, and resources on the keynotes
      6. "Who should attend" tab
        1. Allow us to focus on different types of audience and tailor a message to each
        2. Jeff met with Tara and George to come up with messaging and phrases for Digital Scholarship that we can use for this as well as in our marketing campaign
  1. Marketing Team
    1. Save the date announcement will be sent out 9/1
    2. Call for proposals will be sent out on 9/15
      1. Will also be a feature story on the TLT site
      2. Will run in the newswire on 9/17
    3. Attendee Guide
      1. The attendee guide will replace the folder and will include the service sheets as printed pages
  1. Rogue Team
    1. Cafe Press store
      1. Allan is working with ITS Financial on this
      2. Will need to post things to the Cafe Press site; may need a wiki page that will allow people to upload their own images and graphics
    2. Name badges
      1. We have to get new badges for this year; we will want to do something creative and not use the same style as we did last year
    3. Poster session
      1. Something visual that is in the hallways during the day; may or may not tie into the poster session
    4. Live music
      1. This was done at LDSC and was popular
      2. Looking at doing something like a faculty member string quartet
      3. TK and his fiance play classical music
      4. Looking at having this in the second floor hallway near the break area near the windows
      5. This would be at the end of the day; during the poster session
    5. EGC
      1. Some type of gaming integration on the second floor
    6. Bookstore
    7. Twitter
      1. TLT Symposium Twitter Stream
        1. Connect it to the RSS feed on the Symposium site
    8. Help table
    9. Hands-on room
    10. Lunch activity if there isn't a panel; we could still do something briefly before a lunch speaker would talk
      1. Something with a Flip camera
        1. Attendees interview other attendees
        2. Everyone takes a picture of the room at the same time
    11. Facebook
      1. There is a FB group for the 2008 Symposium
      2. Do we want to create a TLT Events page
        1. This will cover all TLT events and not just the Symposium
    12. Things to think about and read ahead of time
    13. Symposium preview video
      1. Could be done in January
      2. Promotional piece during open registration period
  1. Digital Media Team
    1. DC is doing a research study with a Nutrition course
      1. Surveys at the beginning and end of the semester
      2. This will also be part of the Sparky Awards
  1. Pathable
    1. A community building conference tool (http://ets.tlt.psu.edu/wiki/Read_my_summary)
    2. Attendee features
      1. Ability to create your own conference agenda
      2. Connect with other attendees who've indicated similar interests
      3. Registration system
      4. Ability to print name badges
      5. Generate reports
      6. Agenda can be then used on smart phones
    3. Attendees would opt-in
    4. Can be used for other events; may try it out initially for the DC Tailgate


9/24/09 Meeting

Agenda items:

  1. Team Updates
  2. Budget update
  3. Timeline Update
  4. Items for the good of the order

Discussion:

  1. Program Team Updates
    1. Proposal form and web site went live on 9/11
    2. We have 5 submissions as of 9/23
    3. Submission deadline is 10/30 but will be extended to 11/13
    4. Looking for lunchtime speakers (2 male and 2 female) to be involved in a panel moderated by Chris Long; recommendations are being given to Cole
      1. Theme for lunch panel is "Using Social Media to Engage Students"
  1. Marketing Team Updates
    1. Marketing Campaign
      1. The Nutrition class (NUTR 360) is part of the research the DC is doing; conducting interviews, video projects, case studies
      2. Terri Hartman, the faculty member for the Nutrition class, was interviewed as a case study
      3. We can use this video for the Symposium campaign; we can edit the video as needed for our purposes
      4. The initial interviews with the faculty have been completed
      5. Hannah has identified students who would be willing to record work updates when they come into the DC studio to work on their projects
      6. We would post these updates once a month to the web site
      7. Jennifer Coupland (MKTG 422) would be another faculty member to contact
      8. We would ask two faculty members and some of their students to do a panel session; this would not be part of the lunch panel, but part of the featured track
  1. Marketing Taglines
    1. Innovation inspired learning
      • Fostering innovation in education for more transparent learning experiences.
    2. Exploring new frontiers
      • Exposing a new world in which to explore untapped ways to teach and learn.
    3. A new generation of knowledge
      • Cultivating unforeseen potential in learning and education.
  1. Attendee Guide
    1. Will replace the folder and have the service sheets stitched into it
    2. Derick will supply pricing info for the budget
  1. Poster session
    1. We will provide all the board and mounting materials
  1. Name badges
    1. Jeff is demoing a community software platform called Pathable in the 9/25 Rogue Team meeting
      • This software would print name badges for us
      • We will need to purchase badge holders
  1. Web Presence Committee updates
    1. To-dos:
      1. We want to include images of Henry Jenkins, Lee Rainie, and Bryan Alexander presenting for the Flash widget on the home page
      2. Synopsis of each keynote that appears with that particular speaker's information
      3. Debrief archive of past Symposiums; go through debrief reports of the past years and pull out info that is for public knowledge (number of attendees, location, presenters, tracks, etc.)
      4. A write-up of the history of the Symposium
    2. Google Analytics is set up on the site
      1. We can set up Analytics to determine what venues we send announcements to generate the most hits to the site
  1. Tech Group updates
    1. Jeff and Kasey are meeting to look at the room layout of the Penn Stater to address the needs for each room
    2. Tech specs for Call for Proposal form
      1. We want to add this to the timeline
  1. Timeline updates
    1. We made updates to the Google Doc


10/29/09 Meeting

Agenda items:

  1. Timeline Update
  2. Report outs from the committees
  3. Anything else for the good of the order


Discussion:

  1. Timeline
    1. A preliminary dinner list for Friday night has been put together and sent to Cole and JTH for approval
    2. RFP for poster sessions won't go live until after the holiday break
    3. Room flow and template for the day is in progress
      • Derick will put in a placeholder for the panel of faculty and students who are appearing in the marketing campaign
      • When the barebone agenda goes live on the site (November), we will send this out as an announcement
    4. Jane contacted the Lion Ambassadors but has not received a response yet
    5. Open registration announcement will be sent at the beginning of November (11/6)
    6. The extension of the Call for Proposals will go out on 10/30
      • Extension will go until 11/13
      • Audrey will add this to the Symposium web site
    7. Newswire story regarding keynote speaker
      • This will be the open registration announcement and will run in venues on 11/6 and the newswire on 11/12
    8. The proposal acceptance and rejections letters will be sent out before the holiday break
      • The draft of the letters will be completed by the end of November
      • Will be sent out 12/11


  1. Program Team updates
    1. Barebones agenda with timeline for the day is set
    2. Took 15 minutes off of the end of the poster session to allow 15 more minutes after lunch and the next sessions
      • The poster sessions still ends at 4
    3. There are 23 proposals submitted as of 10/29
      • There are 6 more we are waiting for that we know are being submitted
    4. Will start reviewing proposals at the next Program team meeting on 11/5


  1. Web Team updates
    1. Created a "Promote" page under the "Connect" section that contains the widget
    2. Video gallery
      • Lightbox effect will be used in conjunction with videos to be viewed right on the site
      • Past Symposium videos will be separated into mini galleries
    3. Discussing having a page to provide info on how to connect to the Symposium in real-time
      • Audrey needs to meet with Brad to discuss how this would be implemented
    4. The intro video (What is Digital Scholarship) that the marketing team is working on would be a flash video that is on the home page replacing the keynote flash animation that is there now
      • The keynote animation would move to the Keynote page
    5. Ask DC staff about how they track the views of the videos on their site


  1. Marketing Team updates
    1. Faculty members that will appear in marketing videos as well as on a panel at the Symposium
      • Renee Borromeo - teaches a Kinesiology class at Mont Alto. Justin Miller is asking her to be a part of the campaign and to be at the Symposium.
      • Terri Hartman - NUTR360 at UP. She has confirmed that she will be at the Symposium.
      • Jeanette Novakovich - ENG 202C and 202D at UP. She has confirmed that she will be at the Symposium.
    2. Faculty videos
      • There will be one video for each faculty member featuring an interview, case studies, and shots from their student projects
      • The only interview that still needs to be filmed is Jeanette Novakovich
    3. Intro to Digital Scholarship video
    4. Mock-ups of the intro to the videos and posters, static images, etc. are in progress


  1. Tech Group updates
    1. Going to try to do laptops instead of desktop machines
    2. Will try to have two vans to transport equipment


  1. Digital Media Team updates
    1. Matt Frank is leaving so Justin Miller will be helping out in a larger role
      • Will be visiting the Penn Stater to look at equipment and space


11/19/09 Meeting

Agenda items:

  1. Timeline
  2. Sub-committee updates:
    • Program Team - Proposals
    • Marketing & digital media teams: Marketing campaign
    • Rogue Team - Name badges
    • other committees?
  3. Budget - Please enter any symposium purchases into Track ITS.

Discussion:

Timeline

  1. Updates made to the Google Doc


Marketing Committee

  1. Marketing campaign
    1. Update on faculty involved in the marketing campaign
      • Renee Borromeo
        • Mont Alto
      • Terri Hartman
        • UP
          • Terri has not submitted a propsal; Derick will contact her and ask her to submit something
      • Jeanette Novakovich
        • UP
        • This interview will be done by Justin when he is filming the TWT videos
        • This will be done in early December
  1. Review draft of video intro
    1. Justin has created a draft of the first scene of the "What is Digital Scholarship" video
      • The first scene is a fly through of a classroom as the background blurs out with the text "Fostering innovation in education for more transparent learning experiences."
      • The second scene is a DC lab with students, and the camera does a push-pull as the background blurs out with the text "Exposing a new world in which to explore untapped ways to teach and learn."
      • The third scene will be a hallway at the Penn Stater that starts out blurred and coalesces and focuses as the camera passes down the hallway with the text "Cultivating unforeseen potential in learning and education." As the pan of the camera ends and the camera comes completely into focus, it stops at the Symposium word art.
      • The final scene of this video will cut to our narrator (hopefully Spanier). The entire video will be 30 to 45 seconds.
    2. This video (when completed) will replace the keynote speaker flash animation on the home page of the Symposium site
    3. We will use the final scene with the hallway at the Penn Stater as the intro to the faculty videos
      • The faculty videos will be an interview with each faculty member transitioned with clips of students working on video projects
  1. Timeline for creation and publishing of videos
    1. The first video that will be released on the web site will be the "What is Digital Scholarship"
      • We need to get approval on the concept
      • Once we have approval, we need to complete the script
    2. The videos for Terri Hartman and Renee Borromeo can be started now
      • We would like to have the annotations done by the time we leave for Christmas break
    3. The interview with Jeanette will be filmed before Christmas break
    4. The editing of Terri's and Renee's video will occur in January with the first video being released at the end of January
    5. The second video will be released two weeks after the first
    6. The annotations for Jeanette's video will be in January
      • This will be the final video released
  1. Chris Long video
    1. Chris Long sent the following to Cole on 11/19: A digital commons documentary would be GREAT. I like the multi-media dimension and it would reach the digital community we want. Also, a group of students wanted to do a Digital Dialogue episode as a semester round-up podcast, and we could highlight that this way too. (I am working with Ryan to set this up.) Maybe you could send someone to class after Thanksgiving to get some footage of us in class. It would be able to show how I use the blog to orient in-class discussion. Plus, the students are great.
      • Allan has suggested that this could be the basis for another video for the Symposium


Program Committee updates

  1. 53 proposals as of 11/19
    • Jeff, Erin, and Matt have been reviewing the proposals
  2. Jeff has reserved two extra rooms on the 2nd floor of the Penn Stater so we could go up to as many as 28 sessions if necessary
  3. There will be a panel from the Humphrey Fellows
  4. Solicitation letters to Deans will go out after the Thanksgiving break
  5. Hands-on learning room sessions
    1. RefWorks
    2. Mike Halm's group
  6. Friday events
    1. DC will do a story telling workshop
    2. EGC is doing an open house
    3. Wesch has agreed to be a part of a panel
      • Invitation only event


Rogue Team updates

  1. Working on name badge designs
    1. Robin Smail is making mock-ups
  2. Connect area on Symposium web site
    1. Robin Smail and Audrey are working on this section
      • This would be a live stream of what attendees are posting (twitter, blogs, photos) during the day
      • We are thinking about having an upload station for people who have filled up memory cards on their cameras, etc.
  3. Hot Seat/Google Moderator/Live Question Tool
  4. Dinners on Friday night
    1. Organizing dinners at locations around State College for anyone who would like to attend


Budget

  1. Items need to be put into TrackITS


Return to 2010 TLT Symposium page

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