July 1, 2009

From ETS

Contents 1 Welcome to George! 2 Review of the list of communication projects that will require design and production work 3 Training on the Nikon camera 4 Second outreach request from Jeff Kuhns 5 Faculty Projects Directory on TLT site 6 Collegian contract and advertising

Welcome to George!

George is part of our group for the next year.

Review of the list of communication projects that will require design and production work

Tara and Audrey were both out of the office when we created this list, and George just joined us today.

• Symposium

1. Attendee Guide
2. Wallet Guide
3. Pocket Folder
4. Tablets
5. Banners and signs
6. Special items (Moo cards, stickers, mugs, etc.)
7. Name badge template

• CLC

1. Tech Classroom brochure (once a year)
2. Computer lap map posters (twice a year)

• Learning Spaces

1. Posters outside of respective areas indicating the technologies available

• White papers (minimum of 5 a year)

• Service sheets (14 service sheets - minimum updates for all once a year)

• EGC

1. Signs

• ANGEL

1. Calendar (once a year)
2. ANGEL Shorts (monthly)

• Digital Commons

1. Posters

• iStudy

1. Collegian ads (minimum twice a year)

• TWT Certificate Program

1. Flyer (minimum once a year)

• Training Services

1. Ads for flyers
2. Winter-Fest flyer (once a year)
3. Summer-Fest flyer (once a year)
4. New staff fall flyer
5. New staff spring flyer
6. General services flyer (at least once a year)
7. Audience specific items - cards, flyers
8. Training Services URL card

• Miscellaneous

1. ITS Marketing and Communications requests
2. Unit specific signs
3. Special Collegian editions (Freshman 101, Back to School, Finals Week issues)
4. Potential branding of services (word art)

• Events (other than Symposium)

1. Library Open House (banners)
2. Student Resource Fair (banners)
3. Computer Store Expo
4. Grad Student Social
5. International Student Services Orientation
6. Spend a Summer Day

• Web

1. Ability to migrate older site content - would need to know basic HTML and CSS
2. Usability testing

• Photography

1. Campus locations in different seasons
2. Penn State faculty, staff, and students using our services and interacting with each other
3. Pictures of technology, equipment, spaces (classrooms in session, labs being used), infrastructures
4. Events
5. Speakers
6. Maintain a photo repository including handling release forms
7. Photo editing and processing

The next step will be for Derick to speak with Allan and Cole about who we can hire - student interns, freelance artist, part-time, temp.

We will need to prioritize the skill set of the person we would like to have.

We will need to create a job description once we get the approval to move forward.

Training on the Nikon camera

Several staff members have expressed interest in getting trained on the new Nikon DSLR camera that was purchased.

1. Lynda.com tutorials
2. Undergraduate photography course
3. Other staff members who can provide knowledge - Kim Winck (lighting), Alan Klein, Tom Flach (he has used these cameras for the student videos), Digital Commons tutorials

We will also check with MTSS to see if they have similar cameras that we can use if we want to train as a group.

Second outreach request from Jeff Kuhns

In addition to the publications list that we submitted content to, Jeff would also like to capture all the general outreach efforts in each of our units (wikis, communities, hubs, presentations, consultation, events and other kinds of interactive outreach efforts). Heather responded to an email Derick sent her asking for a time frame and stated that Jeff was able to use what was provided last week for the initial purpose - but has asked that we continue to fill out the outreach section so that it reflects a comprehensive view of ITS interactive activities. So there's no hard and fast deadline at this point but just a general interest in having the list available as soon as it can be.

• Heather Herzog has created an additional wiki page for this: https://wikispaces.psu.edu/display/itscommunicators/ITS+Outreach+Efforts
• She has put in categories such as:
  • Advisory and oversight groups
  • Presentations (roadshows, forums, and more)
    • Educational Gaming Commons brown bags
    • Digital Commons brown bags
    • PSU Multimedia Group
  • Communities, hubs, and working groups
    • ETS wiki
      • Planning of events, e.g., Symposium, Learning Design Summer Camp, Digital Commons Tailgate
      • Projects in progress
    • Adobe Connect community
    • Blogs at Penn State community
    • Digital Commons community
    • Digital Commons Facebook group
    • Educational Gaming Commons community
    • Educational Gaming Commons Facebook group
    • ETS Facebook group
    • ETS Brainstorming Breakfasts Facebook group
    • Symposium community
    • TLT Faculty Fellows blog
    • Penn State Isle within Second Life
    • Technology Training Community
    • Network of Trainers Facebook group
    • TLT Daily Buzz Twitter feed
    • Technology Training Twitter feed
    • Digital Commons Twitter feed
    • ETS Twitter feed
  • Conferences/events
    • (they already list Symposium)
    • Learning Design Summer Camp
    • Digital Commons Tailgate
    • Network of Trainers Summer Social
  • Interactive listservs
    • Training News
    • Training News for Faculty
    • IT Pro
  • Consultation
    • Instructional designers/technologists consult on course redesign and implementing things like Blogs and ANGEL -- is that the sort of thing Heather is looking for?
  • Technology Training
    • Training On Demand
    • Scheduled training sessions

• Heather has asked that we add our communities, working groups, presentations and other kinds of collaborative outreach activities that your unit sponsors

Faculty Projects Directory on TLT site

• Cole sent an email to ETS staff on 7/1 where he stated that he's been thinking about how we might highlight faculty projects a little more easily on the TLT website. This might include short blog like entries describing the project with links to details. One of the projects we did early last year with Pierre is the catalyst for this ... Dr. Cintas is interested in getting the work we did with him off his personal space, adding a creative commons mark to it, and giving it a more permanent home. My questions for you are:

1. Are there other projects that we are working on or have completed with faculty that would be good entries into this sort of thing?
2. Is there an existing place on the new TLT site where this kind of thing just makes sense to go?
3. Other ideas -- perhaps outside the TLT site to house these artifacts?

• Allan responded on 7/1 with the following:

We might be able to populate a space on the TLT site with some existing stories that are related to this. The following came to mind:

Engagement Intiatives: http://ets.tlt.psu.edu/category/engagement-initiative/

Faculty Stories (done for the 2008 Symposium): http://ets.tlt.psu.edu/category/success-story/

Reimagine videos (done for the 2009 Symposium): http://symposium.tlt.psu.edu/reimagine

Digital Commons Case Studies like this one: http://digitalcommons.psu.edu/node/5991

These are all faculty-focused stories of using technology to enhance teaching and learning. As for linking to and sharing the finished project, that could be branches from these stories along with related services, instructions, lists of tools used, etc...

• Dave also responded on 7/1 asking if there are OER repositories in place that we could take advantage of that warehouse rather than just link to digital data? Like OER Commons or connexions? We could possibly get out of the data warehouse business. Otherwise, stuff could exist in TLT webspace if it serves as an example that teaches about what we do or if it's linked to a staff or faculty profile and teaches about that person.

• Audrey and I emailed Cole on 7/1 asking him to meet with us in person so we can get a better picture of what he is thinking. Cole replied and agreed, so Derick will contact Jane to set up a meeting.

Collegian contract and advertising

Derick and Tara met with Deb Metzel, Tom Klimek, and Cristol Gregory on 7/1 to discuss the remaining inches that need to be used as well as the upcoming 2009/2010 fiscal year contract with the Collegian.

• ITS is looking at purchasing full page spreads at various times of the year; at least twice a semester

1. Newsletter type of format with articles and “ads” – similar to the layout of Wisconsin’s IT Bytes PDF version of their electronic newsletter
2. The focus is a Sr. Director initiative to show the overall value of IT as opposed to promoting individual services
3. Conglomeration of IT services

• Fresh Start issue – August 2009

1. Two full pages – we may not be able to get these as facing pages
2. Submission date will be around 7/30 and the issue is mailed to homes of all incoming freshman in the middle of August (that is based on last year’s date); audience will be parents
3. These inches will use up what is remaining on the ITS contract for the 2008/2009 fiscal year
4. We would then pick up and use pieces of what appears here in the Fall 101 issue
5. A wiki space will be used to plan the content for these pages; Cristol will set this up
6. Lynda.com rollout will be a main feature on one page
7. Tom Klimek and Kimberly Packard will be the designers for these pages; we would just need to supply content, images, word art
8. Cristol will handle the coordination of these pages; she will work out what will appear, what we want to cover, and what the layout will be – there will be an idea section for topics on the wiki
9. Deadline for content will be July 15
10. These two pages can be reformatted as double-sided 11×17 pages that we can print in-house and take to events such as the Student Resource Fair and the Library Open House