From ETS

Contents 1 Site Access 2 Wednesday, November 4, 2009 2.1 Agenda 2.2 Discussion 2.3 To Do 3 Thursday, October 8, 2009 3.1 Agenda 3.2 Discussion 3.3 To Do 4 Thursday, September 10, 2009 4.1 Agenda 4.2 To Do 4.2.1 Edits to be completed for Initial Launch 4.2.2 Not a priority for the launch 4.2.3 Next revision 5 Wednesday, August 26, 2009 5.1 Agenda 5.2 Discussion 5.2.1 Rogue 5.2.2 Videos 5.3 To Do 6 Wednesday, August 12, 2009 6.1 Agenda 6.1.1 Content outline 6.1.2 Tasks 6.2 Discussion 6.2.1 Digital Media Integration 6.2.2 Program 6.2.3 Launch of new platform 6.2.4 Archiving 6.2.5 Visual Design 6.2.6 Rogue 6.2.7 Content 6.3 To Do

Site Access

Everyone on the team has access to the site. Members of the marketing team also have access to publish.

MT Site

Blogs Login

Wednesday, November 4, 2009

Agenda

• Review action items from last meeting

• Review upcoming content and new ideas/edits

Discussion

Agenda

   * Review action items from last meeting
   * Review upcoming content and new ideas/edits

Discussion

Mary:

    - History is 90% complete

Videobox/Shadowbox:

    - test shadowbox again. benefit: window resizing
    - put js files on the blogs server

Videos

    - week before conference, put placeholders for the day-of videos. "coming soon" pic
    - pre-conference videos: short videos from case studies (2-4). 
    - intro-lead in
    - explanation video on "what is digital scholarship" (hosted locally/fla)
    - definitely hosting day of videos on youtube
    

Flash Home page

    - create a new flash movie that has the intro and explanation video and possibly a gallery/links to 2-4 case study videos
    - keep aspect ratio and info on speaker like current movie
    - seeking approval in the next week or so
    - completion possibly end of year (depending on approval process)

Web:

   * Video intro in the works. Might replace flash on home page linking to faculty videos.
         o Depending on when this will be done, we may just nix adding other keynotes to the current flash movie
   * Brad sent me an iphone template for MT, but I have yet to test with it.
   * Created Video Archive using videobox (already hosted on blogs)
         o tried creating a set like lightbox, without success (would show a "next" button.)
   * Created the Promote page for the TLT Events flash widget, however when will this be updated with next Event/TLT Sym 2010?

Web:

• Video intro in the works. Might replace flash on home page linking to faculty videos.
  • Depending on when this will be done, we may just nix adding other keynotes to the current flash movie
• Brad sent me an iphone template for MT, but I have yet to test with it.
• Created Video Archive using videobox (already hosted on blogs)
  • tried creating a set like lightbox, without success (would show a "next" button.)
• Created the Promote page for the TLT Events flash widget, however when will this be updated with next Event/TLT Sym 2010?

To Do

Derick: paragraph leading into Agenda. Then post Agenda.

    - post proposal extension in News
    - check in about widget. anything else besides deadlines. make a schedule. get photos. get it to zac.

Thursday, October 8, 2009

Agenda

• Review outstanding items from soft launch
• Review upcoming content and new ideas/edits

Discussion

Digital Media:

• Justin suggests using Lightbox for Videos
  • youtube playlist for day-of videos
  • break down previous videos by year using lightbox with descriptions
• do interview with wesch the day before to have on the website before the keynote

Streaming:

• justin's looking into something that streams into a mac onto a quicktime server
• but overall has been happy with LDSC use of Ustream (which also had chat feature)
  • look into if ustream can embed

Rogue:

• Twitter widget is only showing a certain time period of tweets and not all
• not using Pathable
• Remodel the Connect page to be more like Voices or embed Voices. Showing social media stuff like on the home page.
• Connect section has two options:
  • How do I Connect
  • Connect now or something

Marketing:

• Sparky Awards (lunch panel) and Case Studies videos

Program:

• Agenda (general schedule of the day) will be started today, within the next week to publish. Put under Conference, titled Agenda. Eventually this agenda will contain all of the session names and info.
• The Agenda could be split onto two pages, one with the general outline of the day and one as a full schedule of sessions.
• When we have the sessions use Google Calender (embed onto site) so that people can save to phones etc.

Flash Ad Widget:

• is broken because Symposium site moved.
  • replace under /files/symposium/banner.swf
• what's next for that widget?

Photography:

• ask Alan Klein for keynote/lunch pics

Meetings:

• mid-november switch to fortnightly

To Do

• Ask Patty F. or Robin S. about schedule/agenda site -- sharing --- thingie from previous Web Conference - [1]

Allan:

• Hook up PSUBlogs tweetfeed
• upload widget files on the new site
• send link to Audrey about widget instructions to publish on site

Audrey:

• Create a "Promote" page under "Connect" and add info about Widget
• test installing lightbox for videos on MT blog
• make sure meetings are scheduled as discussed

Justin:

• test creating lightbox video gallery once installed on blog (with Audrey)
• look into if ustream can embed

Brad:

• Can we embed PSUVoices onto another page. And show "other sources" opened by default.
• Discuss with Audrey about iPhone CSS development for site

Zac:

• Stay tuned for additional keynote speaker images and info to extend the Flash movie

Mary:

• Write History (in process of approval)
• Follow up with Derick about previous speaker photos for Flash (look into Creative Commons photos on Flickr too)
• Follow up with Derick and Jeff about write-ups for all keynote speeches (take away points) possibly as a part of the previous year archives (see debrief reports)

Erin:

• Add Bio paragraph on Contact page
• Coordinate with Marketing Team to publish a post on various channels to extend proposal request deadline
• Will be working on Agenda (general schedule of the day) this week, hopefully within the next week to publish. Create a new page under Conference, titled Agenda. Eventually this agenda will contain all of the session names and info.
• Explore using Google Calender for the full agenda and possibly embedding onto site (people could use this to easily save to their phone calendars etc)
• ask Alan Klein for keynote/lunch pics

Thursday, September 10, 2009

Agenda

test site

To Do

Edits to be completed for Initial Launch

• the z-index (important before launch) - is this fixed now? It looks good on Firefox on my mac at the moment. (need to cross-browser/-platform test)
• Start off with Wesch showing for 2010 and the others hidden in the stack
• danah boyd has her PhD, so it should be added, just like the others
• The video links should all be consistent. Ideally, they would all go to a page with the keynote video and a bio of the keynote speaker.
• follow up with Anne Peterson about photo credit and place on either page or in flash object itself (as per her preference)
• re-embed presentation videos from YouTube (see email for links)
• add twitter search widget for hashtag in sidebar
• all content edition/review. cross-reference About, FAQ, etc
• Change the Voices link to search "tltsym"
• Delete and republish (Jeff or Erin) the first News post
• fix sidebar link and buttons to say "submit a proposal"
• the Connect page will be filled in by Allan and then the drop-down for Connect will have 6 links that are jump-downs on the Connect page.
• fix footer
• make icon for Blogs in the same vein as other social media icons

Not a priority for the launch

• remind Jeff when posting to Twitter to use hashtag
• border-right on the About nav tab (has a certain class)
• use twitterfeed to pull in news RSS, any user who posts on blogs@psu from voices (Allan)

Next revision

• Add Bryan Alexander and Lee Rainey from 2008 and Henry Jenkins from 2007 to flash slides
• adding social media bar to all pages (possibly resize)
• add share buttons to posts
• add Voices feed to home page next to News feed (2-column)
• debrief/wrap-up archives for past symposiums
• check youtube playlists and flickr to show rotating content or at least "latest"
• (flash) edit "previous years" to link to the anchor on the keynotes page (won't work because of url shortening)
• have a static image show for iphone instead of flash

Wednesday, August 26, 2009

Agenda

• Updates
  • Audrey met with Marketing Team to discuss "soft launch" site (design concepts, content, flash).
  • Audrey met with Jeff to decide on keynote speaker images and text; other content possibilities
• Site Map(s)

Complete Site Map

Soft Launch Site Map

• Wireframes

Home Page

• New/outstanding Questions. Missing pieces.

Discussion

• SOFT LAUNCH DATE: 9/14
• Draft site completed by 9/2 (send to Cole for review)
• Finalize/Approval for Soft Launch site by 9/11 (Cole)
• Move Contact under About, Footer
• Create link to More TLT Events under About and in sidebar
• Brett should know missing Sym theme
• Pre-Conference Workshop (put under Conference)
• Talk of posters being submitted and added to website 3-weeks before event
• Poster Session guidelines
• Session Recordings under Conference
• Move Videos under Conference
• Live Question Tool linked from conference schedule and listed under Connect

Rogue

• Store - Cafepress
• Badges
• Live Music
• EGC
• Book store
• Help/Demo table/room (get started with blog, digital storytelling booths)
• Flip cameras
• Table wars
• Glossary

Videos

YouTube playlist

• visually nice
• easy content management
• doesn't have sorting (e.g. only want to see keynotes, only man-on-street, only pre-conference interviews)
• popular

JWPlayer

• could be skinned to match site
• XML files needs to be created
• content management handled on Digital Commons or youtube
• can have tabs to sort content
• more advanced customizations

To Do

Wednesday, August 12, 2009

Agenda

• Introduction of new committee and it's charge
  • making the Symposium website a full-featured conference website, with organized and easy-to-find information
  • optimized for publishing and archiving multimedia
  • highlighting backchannel/social networking features
  • new visual design
  • separate past Symposiums' content to an archived state.

All of these goals will take close coordination with the Program, Marketing, Rogue, and Digital Media teams.

• Expectations for the Web Team
• 2010 Timeline
  • What do we know?
• Dev MT Site

Everyone on the team has access to the blog, unless you don't feel comfortable with it. There be others outside of the team to have access to publish.

MT Site

Blogs Login

Content outline

• blog posts
  • staff/attendees blogging overviews from each session and keynotes. anyone with webaccess had the ability to post on the symposium blog, but at least one staff/attendee was charged to specifically post (only in 07-08). in 09, attendees were told to post in their own blog using tag.
  • general announcements (registration, agenda, anything thru marketing, call for proposals, conference info - travel, hotel, etc)
  • digital commons interviews with presenters with videos, man on the street, podcasts, keynote vids, pre-sym marketing vids/interviews
  • faculty stories (08)
• multimedia
  • videos, podcasts, marketing images (tags, posters, etc with stories)
    • videos were hosting on the digital commons site and embedded
    • podcasts (in itunesu?)
    • images uploaded right into site
• pages:
  • agenda
  • help/faq
• connect/rogue:
  • twitter
  • tags for all 2.0 stuff (next psutlt with 2nd tag tltsym)
  • psu voices
  • blog posting
  • flickr
  • del.icio.us
  • youtube videos
• forgotten:
  • question tool
  • stickers
• marketing:
  • posters
  • stickers
  • videos
  • flash banner widget

Tasks

What should we tackle first? How should we delegate? e.g. 1-2 people takes a section and comes up with an architecture and wireframe for that area. When we meet again we'll review and see how we can make it work across all content.

Discussion

Digital Media Integration

Last year the videos were uploaded to the DC website and just used embed code to publish on Symposium site. There may be some options to integrate Kaltura, because it's streaming. It also has many options to share. Drawback will be if our Kaltura instance will be up and running by March. There's also a Vimeo Pro account as a possibility, which would aid in sharing embed codes. May also want to publish to YouTube.

YouTube has the community, the familiarity, and the analytics that make it a viable choice as the sole platform for the videos.

Channel player for home page (possibly) similar to what's on Digital Commons. YouTube may be able to create one.

Program

1. Request for proposal: hoping to publish shortly after labor day (9/8-9/17). Web form in Drupal. Possibly using Google Form. This will be discussed in tomorrow's Program Team meeting.

Launch of new platform

We could include

• theme of symposium
• description
• date/location
• Keynote annoucement
• Youtube playlist from last year
• hashtag (twitter)
• FAQ

Request for Proposals could hold off another week. (9/15-9/17) Link on page to old site (url: symposium09.tlt.psu.edu)

Tabs:

• FAQ/About

Archiving

• Debrief vs archived years
• Can we export drupal blog posts by symposium year (tag) and then import them into separate year MT blogs as an archive.
• Want to kill off Drupal.
• Problem is maintaining the links.
• Can we analyze what pages are most popular and main entry points to then set up redirects?
• Planning for the future.

Visual Design

• Flash video intro with audio, leading into buttons to submit proposal.
• Microphone/Spotlight (e.g. Pixar, bullettime, AdobeMax)
• Crash marketing meeting.
• Black will be prominent. Choose link color and then sync with Marketing.

Rogue

• People will be blogging in their own spaces and their posts will be pulled in via tag via Voices.
• Intense Debate vs Live Question Tool. Microblogging could be in place. Voting no. (Keep on Agenda)
• Live streaming was valuable. Keynote(s) definitely. Select a track and stream that. What are the most valuable sessions. Tracks most closely tied to the theme of Digital Scholarship. UStream is fine. Problems during LDSC. Need tape backup to overcome problems with syncing.

Content

• Attendee guide in digital format online. Gets finalized around February. Pieces could get published as we go.
• Web Conference had a tool to create your own schedule. [sched.org]
• FAQ could be moved easily. Allan will migrate. Audrey will create pages with proper folder structure/URL
• Page for different audiences: Why would you come to symposium? Ask Marketing.

To Do

• Each Team representative looks into examples/ideas on where to place their content. Wireframe those pieces/bring your suggestions to the next meeting.
• Next meeting will be drawing up the wireframes/syncing them for initial launch.
• Zac needs a copy of microphone with updated words.
• Possible second intro video. Introducing new theme of symposium.
• Later the "talking heads" could be faculty fellows talking about what "digital scholarship" means to them. 30 sec.